Reservations

Reservations
Want to make a reservation? Please call us at 202-387-6615.  You may email us with questions at pilgrimage.manager@verizon.net, but all reservations must be made over the phone. The Pilgrimage can hold a maximum of 40 people and we have a minimum group size of 10 with a two night minimum. If your arrival date is between June 1st through August 31st, we have minimum group size of 15 along with the two night minimum. Before calling please have 2-3 tentative dates in mind in case your first choice is unavailable as well as an approximate number of people that will be coming in your group. Reservations are made on a first come first serve basis. Our facility tends to fill up about a year ahead of time, so please plan accordingly! Once a date is confirmed we will hold your reservation until we receive your deposit. Deposits are due two weeks after the initial reservation is made.

Fees
The cost is $28 per person per night.  Your total fee will be: # of people x # of nights x $28 = total. The facilities include a kitchen, showers, and beds; groups provide their own food, towels, bedding, and transportation. This fee also includes all of the fees for the service programming. Some financial aid is available to groups which could not otherwise take part in a Pilgrimage program. For further information contact the Director.

Deposits
After the initial reservation is made the Pilgrimage staff will email you a Deposit Packet that includes two agreement forms and an invoice form for your deposit and payment plan. Payment plans are as follows:

1.  For groups of 20 people and less, a non-refundable deposit of 35% of your total fee is due two to four weeks after your initial reservation in order to hold the reservation. The balance of your fee is due two months prior to your arrival.
2.  For groups of 20 people and more and for college groups, a non-refundable deposit of 50% of your total fee is due two to four weeks after your initial reservation in order to hold the reservation. The balance of your fee is due two months prior to your arrival.
3.  Reservations made less than two months prior to arrival require a non-refundable payment of your total fee. This payment is due two weeks from the date of your initial reservation.

Final Payments
Once we receive your initial deposit, The Pilgrimage will invoice your group for the remainder of the cost of your accommodations and educational programming. Two months before you arrive at The Pilgrimage, this non-refundable balance is due.

Additional Costs
Leaders are responsible for keys, lock up, and clean up of facilities. A $100 security deposit is due upon arrival. As part of our low cost, we ask that you help us prepare for the next Pilgrimage group's arrival by cleaning the Pilgrimage before you leave. If this is not done or other damages from your group are found then the security deposit will not be returned. The cost for replacing a damaged or lost key is $35.

Changes in Group Numbers
After your final payment is due and changes in your group numbers occurs please be aware of the following:

1. If the number of participants has increased, please contact The Pilgrimage staff to ensure space availability. We will give you the additional payment balance and an appropriate due date.
2. If the number of participants has decreased after the due date, we are unable to make any refunds.

For Cancellations
We regret that we are unable to refund your payment if you need to cancel your reservation, because The Pilgrimage incurs costs for staff time in preparing for your group; incurs administrative costs in coordinating your reservation, cancellation, and program; and loses revenue from others who would like to use our facility and have been turned away because we are holding your reservation. If you have exceptional circumstances, please call The Pilgrimage Director to see if anything can be worked out.